Use the New Subscription or Edit Subscription page to create a new subscription or modify an existing subscription to a report. The options on this page vary depending on your role assignment. Users with advanced permissions can work with additional options.
You can open this page in the following ways:
Subscriptions are supported for reports that can run unattended. At a minimum, the report must use stored or no credentials. If the report uses parameters, a default value must be specified. Subscriptions may become inactive if you change report execution settings or remove the default values used by parameter properties. For more information about subscription requirements and subscription functionality, search for "subscriptions" in Reporting Services Books Online.
Delivered by
Select the delivery extension to use to distribute the report. Selecting a delivery extension causes other settings to appear. The settings vary depending on the delivery extension you choose. Reporting Services provide Report Server File Share and Report Server E-mail delivery.
Report Server E-Mail Settings
Choosing Report Server E-mail shows delivery options that specify how to deliver a report to a mailbox. To e-mail a report, your report server must be configured for e-mail delivery. E-mail subscriptions provide fields that are familiar to e-mail users (for example, To, Subject, and Priority fields). Specify Include Report to embed or attach the report, and Include Link to include a URL to the report. Render Format to choose a presentation format for the attached or embedded report. For more information about how to specify these options, search Reporting Services Books Online for the topic How to create an e-mail subscription.
Report Server File Share
Choosing Report Server File Share shows delivery options that specify how to deliver a report to a location on the file system. You can deliver any report to a file share. However, reports that support interactive features (including matrix reports that support drill-down to supporting rows and columns) are rendered as static files. You cannot view drill-down rows and columns in a file that is based on a matrix report. Avoid the format HTML with Office Web Components.
The file share must be specified in Uniform Naming Convention (UNC) format (for example, \\myserver\c$\myreportfiles). Do not include a trailing backslash in the path name. The file name is based on the report name, which you can override by setting the File Name option. The report file will be delivered in a file format that is based on the render format (for example, if you choose Excel, the report is delivered as an .xls file). For more information about how to specify these options, search Reporting Services Books Online for the topic How to create a file share subscription.
Use these settings to define the conditions that cause a subscription to process. Some of the options are only available for reports that use parameters or that run as report execution snapshots.
When the report content is refreshed
Select this option to subscribe to a report snapshot that is refreshed on a scheduled basis. This option is visible only when you are subscribing to a report that runs as a report execution snapshot. The content for a report execution snapshot is typically refreshed on a schedule. For reports that run in this mode, you can define a subscription to occur when the snapshot is refreshed.
When the scheduled report run is complete
Select this option to create a schedule that determines when the subscription is processed.
On a shared schedule
Select a predefined schedule to process the subscription.
Enter parameter values
Use when you are subscribing to a report that has parameters. (This option is available only for parameterized reports.) When subscribing to a parameterized report, you can specify the parameter values that are used to create the version of the report that is delivered through the subscription. If you do not specify a value, the default value is used.
Installing and Using Reporting Services Books Online
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